You just walked out of an interview, and you’ve come to the realization that you’re no longer interested in pursuing this job. The job offer isn’t compelling enough, the work environment doesn’t suit you, or maybe you just got the wrong vibe. So what do you do now? If you plan on dropping out of an interview process, then you should probably start planning the most appropriate way to do it. Knowing that you willingly applied for the job, you must provide your recruiter with a convincing reason for making this decision. For these reasons, Akhtaboot has listed below how you can appropriately drop out of an interview process:
First, Say “No” As Soon As You Can
It’s very important that you inform your recruiter of your decision before you’re offered the position. You must keep in mind that the person who is offering you a job wants to hear the truth, which is why the professional thing to do is to inform the him or her that you are no longer interested in proceeding with the interview process. In addition, you must give a strong and convincing reason as to why you came to this decision.
Withdraw With A Phone Call
Knowing that you have to say ‘’no’’ as soon as you can, you can proceed by speaking directly to the hiring manager over the phone. If you are in good terms with the company or the HR then it’s preferable to make a personal call informing them of your decision that you’ve decided to drop out of the interview process. It is more professional to withdraw yourself with a phone call rather than avoid showing up to your scheduled interviews and keep the HR wondering about your absence.
Letter of Withdrawal (Email Template)
If you are sure that the job isn’t right for you, and you want to withdraw your candidacy from the position, then you can always opt for sending a formal email. This will allow the company to focus on other candidates who are also interested in the same position. Your withdrawal email must include the reason for withdrawing your application. Make sure you keep the tone positive, and avoid implying anything that is negative about the company or staff members. The email template can be similar to the following:


Dear [NAME]

Thank you very much for considering me for the position of [POSITION NAME] with [COMPANY NAME]. After careful consideration, I would like to withdraw my application for the job. [REASON FOR WITHDRAWAL]. I sincerely appreciate you taking the time to interview me and to share information on the opportunity and your company. Again, thank you for your consideration and the time you shared.

Sincerely, [YOUR FULL NAME]